HR Administrator (Fixed term)

Human Resources Administrator (fixed term) - Stafford

Reporting to the Human Resources (HR) Shared Services Manager, the Human Resources Administrator is pivotal in providing accurate and timely HR administrative support and excellent customer service to internal and external customers. The role requires flexibility in approach due to rapidly changing operating environment and policy framework.

Role & Responsibilities

  •  Handle all enquiries and requests made to the HR Shared Services team either by telephone, face-to-face or in writing in an efficient and timely manner conducive to effective resolution.
  • Support the administration of all recurring HR processes across Healthcare, including performance management, reward and succession planning.
  •  Manage the distribution of all post coming into HR Shared Services and issuing to the appropriate individuals.
  •  Maintain accurate employee records through the HR database, electronic and manual filing system.
  •  Provide first line support for the Employee/Manager Self Service System resolving queries in a timely manner.
  •  Communicate accurately using standard templates and letters.
  •  Check that all Payroll Action Forms and Offer of Employment Forms correlate with Recruitment Authorisation Forms and are authorised appropriately.
  •  Ensure all new starters, changes and leaver information are activated following the receipt of the required documentation, addressing issues where there are shortfalls through appropriate channels.
  •  Produce offer letters, contracts of employment, and letters amending contracts using standard documentation.
  •  Respond to external reference requests in accordance with Company policy.
  •  Input new starters, changes and leaver information into the HR database in a timely and accurate manner to ensure inclusion in the monthly payroll.
  •  Diarise actions points, such as maternity, and follow up with the appropriate person.
  •  Log central and branch management sickness forms and holiday requests onto HR database where required.
  •  Assist with the administration of employee benefits and salary review process.
  • Assist in the compilation of management information reports and metrics.
  •  Run or compile scheduled and ad-hoc reports as required.
  •  Ensure filing is up-to-date and that an annual archive is completed.
  •  Ensure shredding or safe disposal of confidential information.
  •  Work with HR Operational team to ensure that all branch management HR administration is completed.
  •  Support the HR Operational team with administration.

What we are looking for

  •  HR experience, ideally with a CIPD qualification (or studying towards).
  •  Demonstrate a proactive approach to delivering excellent customer service to stakeholders.
  •  Strong team player orientation - cooperative and willing to assist others.
  •  Engaging communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences.
  •  Well organised, with the ability to multi-task, prioritise and manage competing demands.
  •  Maintains effective work behaviour in the face of setbacks or pressure - remains calm and in control of themselves.
  •  Excellent attention to detail and accuracy.
  •  Strong team player orientation - cooperative and willing to assist others.
  •  Proficient IT skills including MS Word, MS Excel and MS PowerPoint, and comfortable with databases.
  •  Strong understanding and respect for confidentiality.

If you are interested in this position then please apply on line or email or call 01785 237835 for an informal discussion

Head Office
HR Central Functions & HR Services
Allied Healthcare
Head Offices
14 May 2018
Temporary (12 month)
The successful candidate will be IT literate, HR Administration experience demonstrate high attention to detail, have excellent verbal and written communication skills and previous experience of HR information systems.  A certificate in Personnel Practice or equivalent would be desirable but not essential.

This vacancy is closed to applications.